SuperConcierge Event Planning
A one-stop-shop event planning service with customized experience. View All ServicesBook a ServiceWhy Plan Your Next Event with Cocoon
We save you time, so you can focus on what’s important.
As professional event planners, we understand that you can’t be everywhere at once. Our team provides a one-stop-shop. All you have to do is tell us your vision. From decor to food and beverage, music to additional props, Cocoon partners with a network of vetted local vendors. We are sure to exceed your expectations while saving you time, effort, and money.
Spend less on five-star event planning service.
Our clients don’t spend hours searching online or calling different vendors to plan their event. Cocoon provides a customized package for each client based on their needs. Cocoon also provides onsite Casa Managers to ensure that every detail is fulfilled without issue. We are experienced space and event management professionals – excited to help you plan your special event.
We support small businesses through our Local Vendors initative.
Local Vendors ensures that we continue to recognize and collaborate with raw and unseen talent in the community. Each vendor is vetted by the Cocoon team to ensure they are the best fit. We consider ourselves community spacemakers and that doesn’t just apply to our venues. We want to create more space for new vendors through event planning and small business partnership.
Cocoon Event Planning Services
FOOD & BEVERAGE
From your favorite snacks and entrees to custom liquor and beverage requests, Cocoon can provide a range of F&B selections. Simply tell us your vision.
TECHNOLOGY & AUDIOVISUAL
Cocoon offers a choice of high-quality audiovisual aides and equipment to ensure your audience remains engaged and fully understands your message.
FURNITURE RENTAL
Decor is essential to the vision – Cocoon offers furniture and decor packages to ensure that every detail of the room fits your customized vision.
GREENERY & FLORALS
Add a touch of greenery to enliven a meeting or create a full jungle experience – Cocoon can provide a range of floral and greenery options.
ACTIVITIES
From team-building activities to bridal shower games, Cocoon coordinates activities to promote collaboration and engagement.
SPECIALIZED EQUIPMENT
Cocoon sources specialized equipment from vetted, quality vendors throughout our professional network. Let us know what you need to support your visuals.
SATELLITE SPACES
Cocoon provides a range of satellite space locations depending on your needs. Speak with your dedicated Booking Manager on space locations to fulfill your vision.
STAFFING
Need additional serving staff to assist during your event? Cocoon provides a range of staffing options to ensure every detail of your event is fulfilled.
CONSULTING
Cocoon offers a team of experienced space and event management professionals. Need help with ideas or planning for your event? We can help with that!
Event Categories
BIRTHDAY PARTIES
From custom decor to your favorite foods and desserts, Cocoon can create the party of your dreams – tell us your vision.
PHOTO SHOOTS
Cocoon offers a choice of high-quality audiovisual aides and equipment to ensure your audience remains engaged and fully understands your message.
BRAND ACTIVATIONS
A successful brand launch is essential to the success of the brand. Let us help you reach your launch and activation goals, one detail at a time.
FILM COMMERCIALS & TV SERIES
Production is our specialty. Allow us to coordinate and source props, lighting, and more. Our team at Cocoon has years of experience in production.
HOLIDAY PARTIES
From team-building activities to holiday games, Cocoon coordinates holiday parties that bring your team together to celebrate.
WEDDINGS & RECEPTIONS
Cocoon can source catering, music or a DJ, performers, custom chairs and tables, and just about anything you ask for.
Wellness Events
RETREAT VENUES
Our team specializes in crafting customized retreats that include activities and exercises aimed at rejuvenating your mind, body, and soul.
TEAM-BUILDING
Cocoon can help you plan an event that builds teamwork skills, encourages new ideas, or simply gives your team a break from their daily routine.
YOGA STUDIO
Cocoon can plan themed yoga and meditation events and also assist in sourcing instructors, custom yoga equipment, and more.
DANCE STUDIO
Cocoon can coordinate dance studio events including hiring experienced instructors, coordinating custom dance equipment like barres and mirrors, and sourcing music.
Frequently Asked Questions
What is the SuperConcierge Team?
Our Concierge Team at Cocoon is specialized in event planning and services for your event, production, meeting, or showroom. They can assist with anything you need – from event planning and ideation to vendor sourcing, quoting, rentals, staffing, catering, scheduling and managing services, and more. Whether you just need speakers for your event or a whole event planned from beginning to end, our Concierge Team is available for consultation. .
What if I just need something simple like renting a camera or hiring a DJ?
We are here to assist you with anything – big or small. Our services are offered in an a la carte fashion, so one-off needs like just renting a camera, hiring staff for your event, coordinating a key note speaker for your meeting, ordering florals for your reception, or coordinating racks for your showroom – anything is possible!
Why should I work with the Concierge Team?
We are not only experts in the events and productions industry, we are also experts in all of our spaces. Our primary goal is to assist you in any way that can make your life easier so that you can focus on doing what you do best. Because we know our spaces inside and out, we can assist with a lot of detailed space-specific planning such as figuring out where to stage your equipment for a production, figuring out how to set up your F&B for an event, sourcing local vendors for you, and more. We also have an extensive network of talented partners and vendors that we can recommend and coordinate with for you. Our Local Vendors project is dedicated to discovering unique and diverse businesses in our communities, so we always pride ourselves on not only working with the best, but also partnering with the smaller businesses that are the foundation of our local communities.
What kind of events and services can SuperConcierge help with?
The simple answer is – we do it all! From media productions to company retreats to fashion showrooms to weddings and baby showers, we are well-versed in every professional and personal event. For our property owners, we also handle everything from scheduling pet sitters to property maintenance to design and decor, and more. We strive to have a solution for anything you need – and if there’s ever something we don’t know, we will learn and figure it out. If you have an idea or a question – send us an inquiry!
I’m not sure where to start - what do I do?
The easiest thing to do is to reach out! We are here to answer any questions you may have and provide consultation for your needs. If you are booking one of our spaces, your Booking Manager will be able to assist with coordinating Concierge services for you.
If you are not booking one of our spaces but are interested in our Concierge services, please contact our team at info@cocoonflexspaces.com or call (917) 398-3938 and we will put you in touch with the right person for your needs.
Are there pre-set packages or are they fully customizable?
We customize everything based on your budget and your needs. While we don’t have any pre-made packages, we are happy to put together something for you once we have a better understanding of what you’re looking for.
What services are included with my booking?
With every booking, you will have a dedicated Casa Manager and cleaning services before and after your reservation. Your Casa Manager is a dedicated event and space manager that will be on-site the day(s) of your booking. While they are not directly a part of your event team, they can assist with tasks such as coordinating load-in and load-out, handling deliveries, and answering any questions you may have regarding the space. For Private Events and Corporate Events, we also offer a minimum of 1 complimentary hour for Concierge consulting. All other services will be an additional fee. Please send us an inquiry to learn more. .
What are my complimentary concierge hours?
For Private Events and Corporate Events, we always offer a minimum of 1 complimentary hour of Concierge consulting with each booking. This offer may increase depending on the size of the booking. If you have any questions around this, please ask your Booking Manager.
Do you have a minimum spend?
Please speak with your dedicated Booking Manager.
Do I have to book your vendors, or can I bring in my own?
While we have an extensive database of vendors, we always welcome our clients to source their own as well. We are happy to assist in whichever way you need!
Can I use furniture that’s already on-site or do I need to rent more furniture?
Yes – every space has an inventory of furniture that is available for you to use. Depending on your guest count and your needs, you may require additional pieces beyond what is available. Please consult your Booking Manager and they’ll be able to help you figure out whether you will need additional rentals or not.