Why Book Your Conference Room with Cocoon
We bring originality to meeting planning and conference room rentals.
Imagine your staff arriving at a historic building in an interesting neighborhood. They walk into the room that has been set up just for them. Wow: the decor is special, the space bright with natural sunligh, and the furniture has color and personality. A barista greets them and makes specialized coffee orders. The space includes hammocks, bean bag chairs, and upstairs, mats are ready for a rooftop yoga break. Cocoon specializes in creating NYC conference rooms rooms that spark energy and send company morale through the roof. When you give your staff the gift of a space like no other, you will get results like no other.
We provide onsite support to save you time and money.
Cocoon’s commitment to crafting a truly special meeting or conference room experience starts with the space, and then continues with providing end-to-end service. When you book with Cocoon, we assign you a dedicated Booking Manager whose only goal is helping you fulfill your vision. On the day of your event, a Casa Manager will be onsite to coordinate service providers, make sure the space is comfortable and handle anything that comes up. Your entire Cocoon team will be on task, present and dedicated to the work at hand. Our support will save you valuable staff time and in the long run may even end up being less expensive than trying to rent a space and deal with separate vendors.
We provide SuperConcierge event planning service upon request.
We work with an extraordinary network of event providers, and nearly anything you can think of, we can do. A perfect tech set up for showing video and making Zoom conference calls to other offices? Of course. Places set up for private conversation along with places for the group to present ideas? We’ve got it. Gourmet meals and healthy snacks to keep your staff revved up? Yes. Yoga mats and a yoga instructor for a break that will prime your team for the afternoon design sprint? Yep. And when the day is done, we can set the scene with a DJ and mixologist.
Discover a Cocoon Conference Room Near You
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What Clients Say About Cocoon Conference Rooms in NYC
“Cocoon was a dream team! We had a 45 person 3-day offsite which was a total success! The space is beautiful, filled with natural light and was perfect for our team to come together yet still have enough space to spread out for calls + meetings. I highly recommend checking out this venue for any future events and working with this team!”
“The Cocoon team was absolutely amazing! We held a 4 day offsite at this location and it was perfect, they helped us plan everything and assisted with all our needs. Will definitely book again!”
“Prompt, communicative, smart, and supportive. Couldn’t have asked for a better more reliable experience and would work with them again in a second. The space is really lovely, bright, inspirational, unpretentious and really convenient. And I could completely rely on and trust Cocoon to support me with what I needed.”
What Cocoon Can Do for You
When it comes to conference and meeting rooms, Cocoon delivers some of the most creative and design-focuses spaces in NYC.
We specialize in spaces that inspire. Our meeting and conference room rentals feature a range of amenities including rooftop venues or venues with skyline views. Additionally, every space is fully equipped with high capacity WiFi and tech equipment to ensure maximum productivity.
More Time to Meet
Your meeting agenda never includes time to adjust the A/C or set up for lunch, and it shouldn’t have to. We take care of that for you.
From the moment you book with Cocoon, you are assigned a dedicated Booking Manager whose goal is to make your load lighter. Tell us your vision and watch us execute. We take care of the logistics so you have more time to meet.
Property Owner Free Locations
We eliminate the back and forth negotiations with space owners. Cocoon spaces are already cleared for use. Plus, no owners on site.
Rest assured every Cocoon space is already owner approved and cleared for you to rent. You only communicate with us on space details, cost, and availability.
Onsite Casa Managers
There are always countless details to coordinate. It helps to have an extra hand, especially an event management pro.
Our Casa Managers are there with you on the day of your booking to do anything you ask. We just need your direction and we can make it happen. We can assist with lighting, delivery and set up, and more.
Super Concierge Service
Precise coordination, extraordinary results. Our concierge service handles all your event details from catering to flowers and decor.
We create events. We do everything, from “sleek high society New York” to “nature, light and balconies.” We can modify your space to suit you, and the best thing is, we will bring you all the options. All the event calling and wrangling will be handled by us. We are at your service!
Frequently Asked Questions
Do you offer event planning services?
Yes! One of the biggest advantages of going with us is you are spared the hassles of searching for vendors. We can coordinate everything you need for your conference or meeting including food and beverage, additional tech equipment, speakers, meeting supplies, and more.
Can I bring my own catering company?
If you already have a caterer you like and know, of course you are welcome to use that company. If you do not, we do have an extensive network of caterers. Once you have confirmed your space rental with us, our event team will listen to your must-haves and wishes about food and service (buffet versus table service, for example) and we will release your request to our network and source the best quotes for you.
What is your starting hourly rate for meeting space rentals?
Our base hourly rate for event space rentals begins at $125/hr with a 6-hour minimum.